4 Best Practices to Protect Your Employees while on a Corporate Trip

Corporate Travel - Jan 10, 2019

4 Best Practices to Protect Your Employees while on a Corporate Trip

Corporate Travel is growing worldwide —destinations are many, some are in quiet, easy towns or cities, others are in conflict areas or where travelers might be exposed to danger. In the latter is where a good corporate travel agency and corporate travel policy come in place while travel planning because it is better to have a contingency plan in the case an emergency arises.

In this article you will learn 4 best practices to protect your employees while on a corporate trip:

1. Invest time in creating or enhancing your travel policy:

These are created and intended to establish that companies are providing efficient support for their travelers and that travelers are aware of the support they’re given. Communicating travel policies to the employees is fundamental in this step.

2. Health Safety:

If you’re sending your employees to a region where there are endemic diseases, consider checking current vaccinations or health alerts issued by the government. Also, employers should be aware of pre-existing medical conditions and confirm the destination has adequate medical facilities, including a proper international insurance contact number.

3. Overall traveler comfort level with business trips:

Consider challenges like health constraints, family members and pet care while absent, employee cash flow when using a personal card for later reimbursement. Ensure your company’s policy will guide employee on how to prepare and avoid surprises that will affect their work performance.

4. Emergency situations:

Consider drafting an evacuation or communication plan is needed in case the unexpected arises. If the worst does occur, are the company and the corporate travel agent prepared/aligned? Is the employer able to immediately communicate with the employee if they are in an insecure area? Do they know the communication protocol should something arise? In these sorts of situations, the worst that can happen is improvisation.

To sum it up, there is one keyword here to remember: communication. With the amount of corporate travel ramping up, ensure that the responsibilities are assigned and plans drafted to assist travelers while on a business trip.

Click here to learn how to catch up with Corporate Travel trends for 2019

About the Author

Carmen Stinson

Director, Global Corporate Travel Sales & Operations

Carmen is a seasoned hospitality professional with over 19 years of management, from the hotel industry to the corporate travel arena. She is dedicated to high-level customer relations, while an expert in financial management, and operations. Carmen passion for traveling matches her professional experience.